Millstreet Day Centre is looking for an experienced office administrator/manager for a 7 month fixed term contract on a part time basis (12 hours per week – Mon/Wed/Thurs) to cover maternity leave.
The Day Centre welcomes senior citizens & retired people from the Millstreet & catchment area where they can gather to talk, join in activities, meet new people or renew old friendships. A wide range of nursing & other services are provided.
The Centre is currently closed due to the Covid-19 pandemic but is operating a Meals on Wheels service from the Centre & also has 10 Residents living next to the Day Centre in independent accommodation. Please see job description attached.
Interested applicants should email a CV & Cover letter to <info@millstreetdaycentre.ie> on or before Tuesday 2nd June 2020.
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Company: Millstreet Day Centre & Housing Association
Role: Manager/Office Administrator
Contract: Temporary – 7 months Maternity Leave Cover (part-time 12 hrs per week)
Start: June 29th 2020
How to apply: Interested applicants should email a CV & Cover letter to <info@millstreetdaycentre.ie> on or before Tuesday 2nd June 2020
Job Description:
Millstreet Day Centre welcomes senior citizens & retired people from the Millstreet & catchment area where they can gather to talk, join in activities, meet new people or renew old friendships. A wide range of nursing & other services are provided.
The Centre is currently closed due to the Covid-19 pandemic but is operating a Meals on Wheels service from the Centre & also has 10 Residents living next to the Day Centre in independent accommodation.
We are looking for an experienced office administrator/manager for a 7 month fixed term contract on a part time basis (12 hours per week – Mon/Wed/Thurs) to cover maternity leave. The role is as follows:
Office Administration
- Carrying out office duties such as answering phone calls, responding to emails etc.
- Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, budget tracking & payment of bills
- Complete monthly bank reconciliations
- Maintaining general office files, including supplier, employee, invoices and other files related to the Centre’s operations
- Purchasing office supplies, equipment & overseeing the maintenance of office facilities
Day Centre & Housing
- Document any issues that arise from tenants or clients
- Ensure houses are kept in a reasonable manner & carry out regular house inspections
- Monitor general wellbeing of tenants & keep in contact with relations & home helps
- Arrange maintenance of grounds around the Centre to a high standard – car park, footpaths, shrubs, lawns, hedges, garden furniture & sheds
Meals on Wheels
- Monitor & arrange weekly Meals on Wheels orders
- Organise monies & billing for clients
- Prepare order lists & labels for kitchen & drivers
Kitchen - Ensure cleaning schedule is in place & acted on
- Ensure high standards of cleanliness & hygiene are maintained
- Monitor standard of meals – varied menu, nutritious & suitable for the elderly – keeping costs within a moderate level
- Read & file reports from Health & Hygiene Office & ensure concerns are acted upon immediately
- Ensure gas inspection, air conditioning & other equipment are serviced regularly
Staff
- Delegate work & duties. Liaise with staff – cook, DSP Employees & DSP Supervisor to maintain smooth operating of the Centre
- Process payroll & maintain accurate records for employee holiday requests
- Monitor work practices & ensure they are to the highest standard
- Ensure all drivers are familiar with our transport policy
Misc:
- Liaise with Board of Directors & prepare regular reports as requested
- Responsible for security – fire register, fire alarms, security alarms, security cameras – test alarms & ensure they are serviced regularly
- Ensure proper maintenance of transport vehicles
- Liaise with HSE contact re: services for our clients & residents
- Ensure highest level of confidentiality at all times
Requirements:
- Qualification in business, administration, or a related field.
- 4/5+ years’ office administration experience
- Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook etc.)
- Comfortable handling confidential information
- Multi-tasking and time-management skills, with the ability to prioritize tasks
- Exceptional communication and customer service skills
- Excellent organisational & record keeping skills
